A document management system is an electronic filing cabinet that provides a framework for organizing paper and digital documents. The system can work hand in hand with a scanner to make it possible to convert paper documents into digital versions. Using sophisticated search engines, the system offers quick access to any given file or document. Businesses both large and small stand to benefit from a system that helps them manage documents. Functions of a document system There are so many functions you can use a document system for and the most common include: Storing all types of documents include PDFs, emails, spreadsheets and even word processing files Retrieving previous versions of documents that have been edited Restricting access to sensitive business documents Searching a huge file library using individual keywords for quick easy access Monitoring viewership of the documents and tracking any edits being made to them Accessing, editing and sharing of the relevant docum